Exhibit, Sponsor, and Advertise


Exhibit, Sponsor, and Advertise

The United States Conference on AIDS (USCA) has become renowned for its networking opportunities and as a convener of stakeholders across the spectrum of the HIV and healthcare.  Attendance is expected to be high as thousands come together to address expected changes in our healthcare system. Make sure that you are present to have important conversations with leaders, decision-makers and front-line service providers.

For any questions please contact conferences@nmac.org.

Why Exhibit?

Exhibiting at the United States Conference on AIDS (USCA) is an excellent way to gain in-person access to people infected and affected by HIV and AIDS and those that serve them. Several events and amenities throughout the conference attract attendees into the exhibit hall, including: dessert breaks, raffles and social media integration.

 

Organizations or companies that provide services to help people deliver education, research, treatment and/or care to people living with HIV or AIDS and those working to improve the lives and effectiveness of those working towards ending the epidemic should consider exhibiting at USCA. The conference usually sells out of exhibit space prior to the final deadline so make sure to reserve your booth today.

Each 8’ x 10’ booth purchase includes:

  • 8 ft. backdrop, 3 ft. high side rail and standard drapery
  • 6’ table with 2 chairs and wastebasket
  • Organizational Sign
  • Listing in the conference program book and mobile app (if payment received by reservation deadline)
  • Two full conference registrations that include admission to all conference sessions, meals and social functions.
CategoryEarly Bird (payments received by June 8, 2018)Regular (payments received by July 6, 2018)
Business/Corporate in-line$2,160.00$2,480.00
Business/Corporate corner$2,700.00$2,970.00
Non-profit in-line$1,215.00$1,455.00
Non-profit corner$1,570.00$1,905.00
Government in-line$1,800.00$2,110.00
Government corner$2,260.00$2,485.00

Reservation Deadlines:

  • June 8, 2018 – Early Bird Exhibit Registration
  • July 6, 2018 – Final Exhibit Registration

Multiple Booth Reservations:

A maximum of two (2) 8’ x 10’ booths may be reserved by an organization.

CANCELLATION AND REFUND POLICY:

Written cancellations received via email to conferences@nmac.org on or before July 13, 2018, by 5:00 pm (EDT), will be honored in full, less a $150.00 processing fee. Refunds will NOT be issued for cancellations received after this date.

For any questions please contact conferences@nmac.org.

Why Sponsor USCA?

Sponsoring USCA builds visibility for your brand or organization, connects you with a diverse group of decision-makers, and gives you a forum to share your organization’s message and expertise to the 3000+ registrants that are expected to attend. Additionally, your sponsorship funds allow USCA to create impactful programming and fund scholarships to people affected by HIV and AIDS.

All sponsors receive the following:

  • Organization name and logo listing on the conference website, mobile app, and official publications
  • Organization name and logo listing on conference signage
  • Sponsor ribbons for organizational staff

PRESENTING SPONSOR

$350,000
  • Exclusivity as the Presenting Sponsor
  • Opportunity to host an official conference plenary session (all costs are the responsibility of the sponsor)
  • Logo exclusivity on the conference bag
  • Logo exclusivity on room key cards (all costs are the responsibility of the sponsor)
  • Opportunity to brand hotel space (e.g. elevator and/or column wraps)
  • Two (2) two-hour workshops
  • Two (2) island exhibit booths (16’ x 20’)
  • Opportunity to have ad printed in color in the printed program agenda
  • Prime advertisement placement – center program book spread, inside front or inside back cover (4 total ads)
  • Rotating banner ad in the conference mobile app
  • Access to conference registration list before and after the conference
  • Ability to brand the registration badge lanyard (right of first refusal)
  • Ability to brand the social media lounge (right of first refusal)
  • Five (5) conference bag inserts
  • Forty-five (45) total conference registrations

PREMIERE SPONSOR

$100,000
  • One (1) two-hour workshop
  • One (1) Island exhibit booth (16’x 20’)
  • Prime advertisement placement – includes one (1) front or back inside cover ad, or three (3) full page ads located in the conference program
  • Ability to host affiliate event in conjunction with the conference (all costs are the responsibility of the sponsor)
  • Rotating banner ad in the conference mobile app
  • Access to conference registration list before and after the conference
  • Invitation to VIP Reception
  • Option to brand the social media lounge if available (will incur additional costs)
  • Five (5) conference bag inserts
  • Thirty (30) conference registrations

PATRON SPONSOR

$75,000
  • One (1) two-hour workshop
  • Prime placement of four (4) in-line exhibit booths (not an island)
  • Access to post-conference registration list
  • Invitation to VIP Reception
  • One (1) full-page advertisement in the program book
  • Three (3) conference bag inserts
  • Fifteen (15) conference registrations

COLLABORATING SPONSOR

$50,000
  • Prime placement of two (2), 8’ x 10’ exhibit booths
  • One (1) full-page advertisement in the program book
  • Access to post-conference registration list
  • Invitation to VIP Reception
  • Two (2) conference bag inserts
  • Ten (10) conference registrations

COLLEAGUE SPONSOR

$25,000
  • One (1) 8’ x 10’ exhibit booth
  • One (1) full-page advertisement in the program book
  • Six (6) full conference registrations
  • One (1) conference bag insert

FRIEND SPONSOR

$10,000
  • One (1) 8’ x 10’ exhibit booth
  • Two (2) full conference registrations

Why Advertise?

Reach USCA’s 3,000+ participants by advertising in the official conference program book and mobile app.

Program Book

Ads will appear in color in the on-line program book and in gray-scale in the printed condensed program agenda.  Ad files should be sent to conferences@nmac.org.

Specifications:

  • Artwork must be high resolution (at least 300 DPI) EPS, PNG, JPEG or PDF files created in Adobe Creative Suite or QuarkXPress.
  • Submit 2 files: one (1) 4:4 Full Color CMYK Profile print-ready digital ad and one (1) grayscale/monochromatic print-ready digital ad (should include all supporting files necessary-fonts and images used)
  • Ad Size: 7.5” x 10”
  • Full Page Trim Size: 8.375” x 10.75”

​USCA does not provide typesetting, copy alterations and/or mechanical preparation. USCA reserves the right to adjust any submissions that do not comply with the size requirement.

Banner Ad in the Mobile Conference App

Directly engage with conference attendees by advertising in our interactive conference app.  Ads appear as rotating banners on the app’s menu bar.  Check back soon for additional information on banner dimensions and specs.

For any questions please contact conferences@nmac.org.

CategoryEarly Bird (payments received by June 8, 2018Regular (payments received by July 6, 2018)
Program Book Ad$975.00$1,180.00
Banner Ad in the Conference App$875.00$1,015.00

Reservation Deadlines:

  • June 8, 2018 – Early Bird Advertisement Reservation
  • July 6, 2018 – Final Advertisement Reservation

CANCELLATION AND REFUND POLICY:

Written cancellations received via email to conferences@nmac.org on or before July 13, 2018, by 5:00 pm (EDT), will be honored in full, less a $150.00 processing fee. Refunds will NOT be issued for cancellations received after this date.

For any questions please contact conferences@nmac.org.

2017 USCA Exhibitor Walkthrough With Paul Kawata